SETUP (ONE-TIME) - For Gyms/Studios

The Reality Boutique Gym Owners Face:

Running a boutique gym isn’t just about coaching and creating results; it’s about:

• Answering endless messages and inquiries
• Following up on leads before they go cold
• Managing bookings and reschedules
• Chasing payments and reminders
• Keeping members motivated and engaged
• Spotting who’s at risk of quitting before it’s too late
• Filling classes consistently while competing with bigger gyms

And the truth? All of this takes up 10–20 hours a week, creates stress, and caps your growth.

That’s why we built the AI Growth Automation Setup - a one-time, end-to-end system that turns your gym into a smart, automated business powerhouse.

What This System Does for Your Gym

With this done-for-you setup, you’ll:

• Capture every lead automatically (no more missed opportunities)
• Convert leads into paying members through personalized, automated nurturing
• Keep clients engaged and motivated with smart reminders and check-ins
• Spot churn before it happens and take action early
• Automate scheduling, payments, upsells, and referrals
• Save 15–25 hours per week while scaling revenue predictably
• Have full clarity with dashboards that show exactly what’s working in your business

And the best part? Once built, the system runs 24/7 with minimal management.

What’s Included in the Setup

1. Core System Setup

• ✅ Smart Gym CRM & Member Management – All your leads, members, payments, and bookings in one place. No more juggling spreadsheets or apps.
• ✅ Billing & Payment Automation – Get paid on time, every time. Say goodbye to chasing invoices.
• ✅ Custom Gym Dashboard – See revenue, engagement, churn risks, and growth metrics instantly.

2. Member Engagement & Retention

• ✅ AI-Powered Gym Assistant – Answers member questions, books classes, and engages leads 24/7.
• ✅ Smart Booking & Reminder System – Cut no-shows and last-minute cancellations dramatically.
• ✅ Community Engagement Automation – Keep members excited, motivated, and talking about your gym.
• ✅ Churn & Retention Alerts – Get notified when members show drop-off patterns so you can win them back.

3. Growth & Revenue Optimization

• ✅ Custom Growth Funnels – Convert every lead into a paying client through pre-built journeys.
• ✅ Upsell & Loyalty Automation – Turn regular members into premium clients with no extra effort.
• ✅ AI Coach Features – Automate progress nudges, accountability reminders, and habit tracking.
• ✅ Smart Scheduling Optimization – Maximize class capacity, attendance, and revenue per hour.
• ✅ Automated Reviews & Reputation Boost – Build trust online with a steady stream of 5-star reviews.

4. Staff Training & Playbook

• ✅ Simple Training – Your team will know exactly how to use the system from day one.
• ✅ Step-by-Step Playbook – Clear instructions so you never feel lost.
• ✅ Ongoing Support Option – If you want us to monitor and optimize, we’ve got your back.

The Results You’ll See

• 📈 More Leads, More Members – No inquiry left unanswered.
• 🔁 Stronger Retention – Members stick around longer with AI-driven engagement.
• 💳 Higher Revenue – Upsells, referrals, and optimized scheduling happen automatically.
• ⏳ Time Back in Your Week – Save 15–25 hours/week on admin, payments, and follow-ups.
• 💡 Total Control – Real-time dashboards give you clarity at all times.

What others are saying:

Why Gym Owners Love This Setup

❌ Without it:

• You lose 20–30% of leads from slow follow-ups.
• Members quit silently without warning.
• You waste hours managing admin tasks instead of growing your gym.

✅ With it:

• Every lead is captured, nurtured, and converted.
• Members stay engaged, motivated, and loyal.
• Your business runs smoother with less stress.
• Growth becomes predictable and scalable.

The Fitative Guarantee

We’re confident in the system we build. That’s why we offer a Performance Guarantee:
👉 2x more conversions from your leads in 45 days, or we’ll give you a full refund

Why Act Now

The gyms that grow fastest aren’t the ones with the best equipment; they’re the ones with the best systems.

Set this up once, and you’ll have a permanent growth engine that works while you sleep, so you can finally:

• Spend more time coaching
• Grow without burning out
• Enjoy a business that runs itself

🚀 Your passion is changing lives. Our job is making sure you have the tools to do it at scale.

Frequently Asked Questions:

Q: What exactly does Fitative do?

We help boutique gyms, studios, and trainers automate and scale their business without stress.

From lead capture, bookings, follow-ups, retention, upsells, to reviews, everything is handled automatically with personalized, human-like communication. You focus on coaching; we handle the rest.

Automate member engagement, scheduling, retention alerts, and revenue growth.

Q: Who runs Fitative, and where are you based?

Fitative is run by Rahmatullah from India. We specialize in working with fitness businesses in the USA, UK, Canada, Australia, and other countries.

We understand your audience, trends, and competition so your systems work for your business context, not just a generic setup.

Q: Do you work with clients outside India?

Yes! 100% of our clients are international.

All systems are designed for high-competition markets to deliver measurable results.

Q: Can Fitative work with my existing CRM?

Absolutely. We integrate with most CRMs like Glofox, MindBody, ZenPlanner, TeamUp, Attio, Exercise.com, and EZFacility. Your existing data stays intact.

Q: Why not just use my CRM for automation?

Most CRMs track members but don’t actively grow your business.

Fitative automates up to 50% of your operations: leads, bookings, follow-ups, retention, upsells, reviews, and community engagement.

The difference: our automation feels human, personalized, and consistent with your brand.

Q: What if I don’t have a CRM or want to switch?

No problem. We can set up a new CRM for you or integrate with an existing one.

Either way, everything is customized and ready to run from day one.

Q: Will my team need a lot of training?

Minimal effort. We provide a step-by-step playbook, live training, and initial support.

After that, your system runs automatically. Your team can continue normal operations while AI handles engagement and growth.

Q: Can Fitative work with my existing staff?

Yes. AI integrates seamlessly with your team, supporting their work without replacing them.

Think of it as a teammate who never sleeps and never forgets.

Q: Can Fitative scale for multiple locations?

Yes. Each location gets its own automation while you access a unified dashboard for insights across all locations.

Q: How do you measure progress?

Dashboards and monthly reports track leads, bookings, conversions, retention, upsells, revenue, and ROI.

Everything is easy to interpret and actionable.

Q: Are reviews automated?

Yes. Positive reviews can be published automatically while negative feedback goes directly to you privately, protecting your reputation.

Q: How quickly will I see results?

Setup brings immediate improvements in 7–14 days (fewer missed leads, smarter scheduling).

Optimization starts showing measurable growth in 30–45 days after the setup is live.

Q: What do you need from me to get started?

Access to your CRM or scheduling tools, brand details, class/session info, and social pages for engagement.

You can provide additional info anytime; the system is designed to adapt and grow with your business.

Q: What’s included in the gym/studio setup?

Everything to automate 60% of your business:

• Smart CRM & pipeline, billing integration, custom dashboards
• AI engagement assistant, automated booking & reminders, smart scheduling
• Churn alerts, habit tracking, and community engagement automation
• Lead nurturing, upsell/cross-sell triggers, referral & loyalty systems
• Staff training and a complete growth playbook

Q: How long does it take to set up?

Typically 7–20 days depending on complexity and integrations.

You’ll see immediate improvements in scheduling, reminders, and client engagement.

Q: Will it work with my current clients and schedule?

Yes. Everything integrates with your existing client data, classes, and payment systems.

We tailor it specifically to your business.

Q: Is it too complicated for my staff?

Not at all. We provide a playbook and live training.

Once the system is live, it runs automatically. Staff just monitor dashboards if needed.

Q: Do I need ongoing support?

Not for the setup. After setup, your system works independently with minimal effort from your side.

You can later choose our Management package for continuous optimization and advanced automation.

Q: Why does it cost so much?

This is a one-time investment for a ready-to-run system that would cost $7,000+ if you tried to build it yourself using separate tools.

You’re getting everything done for you, from CRM setup and automation to AI assistants, dashboards, and engagement workflows, all in one streamlined package.

Q: Is it worth it if I’m small or solo?

Yes. Our AI handles tasks that eat your time.

Even a solo trainer can save 10–20 hours per week, engage clients automatically, and increase retention.

Q: What if I don’t understand tech?

A: We handle the setup, provide training, and make the dashboard super intuitive.

You only need to monitor high-level metrics.

Q: What if I already have a CRM?

Perfect.

Fitative integrates seamlessly with most systems and enhances your existing workflow without disruption.

Q: How do I know it actually works?

Our clients see 20–50% more leads converting, improved attendance, and 20–30% better retention within a few months.

Everything is measurable through dashboards and reports.

Q: Can I start today?

A: Yes! You can buy the setup directly.

Once we have your details, your system can start running in 7–14 days.

🤔 Still have questions or doubts? Let’s jump on a quick call - https://calendly.com/thefitative/fitative

This is your space to ask anything, clear your doubts, and get personalized guidance.